Workspace Pricing & Equipment

The Google Workspace Advantage: Cutting Admin, Not Corners

Google Workspace Pricing: No hidden extras or surprise invoices landing on your desk. Here is the exact breakdown of what the "Business Hub" costs per user, per month.

• The Essentials (£12.30): Google Workspace Business Standard. This is your professional email, 2TB of secure storage, and all the tools your team needs to work together.

• The Safety Net (£3.33): Chrome Enterprise. Think of this as your "Security & Sanity" policy. It gives us a Remote Kill Switch—so if a laptop goes missing, we can wipe it in seconds. It also handles all those annoying updates silently in the background so they don't interrupt your cuppa. (Note: This averages out to about £3.33/mo when paid annually at £40 per device). (Note for Sole Traders: This is primarily essential for businesses with 2 or more employees to ensure central control over multiple devices. For individual users, it is a recommended 'nice-to-have' for extra security).

The Total: ~£15.63 Per User/Month A single, predictable fee for a secure, professional setup. You’re paying for the tools that do the work, not for an IT "doctor" to keep a clunky old system on life support.

Note: Google changes their prices occasionally. These figures are excluding VAT and were correct as of 23/04/2026.

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The Win-Win: By using my code, I get a small commission from Google. It helps me keep my advice independent, transparent, and entirely faff-free.

Hardware Flexibility: Your Pace, Your Path

Your Gear, Your Pace You don’t need a van full of new kit to get started. While I’m a big fan of Chromebooks for keeping things secure, my systems are built to be flexible. I’ll start by tinkering with what you’ve already got to get the best out of your current setup.

Step 1: Use What You’ve Already Got

• No New Kit Required: You can get into your new Google Workspace setup right now through a secure browser on your current Windows laptops, Macs, or tablets.

• Everything in One Place: You get the full toolkit straight away: Shared Drives, Google Meet, and native E-signatures that’ll save you a fortune on third-party apps.

• Plug the Subscription Leaks: Stop the monthly drain on your bank account. We’ll bin those expensive DocuSign and Calendly subscriptions and keep the team working in one familiar, easy-to-use place.

Step 2: The "Proper" Security Upgrade

• The Gold Standard: When your old laptops eventually give up the ghost (or you’re just ready for a refresh), I’ll move you over to the ASUS Chromebook Plus. It’s fast, reliable, and built for this.

• The "Remote Kill Switch": This is where we get serious about security. If a laptop goes missing in a Carlisle coffee shop, you don't need to panic. You just kill the data remotely from your phone. Job done.

The Result: By moving to ChromeOS, your browser is your operating system. It’s secure by design, meaning you can finally sack off that monthly IT "doctor" retainer and focus on your actual work.